SharePoint - Manage SharePoint Infrastructure

1. Manage Information: Manage information growth by consolidating repositories and the duplication of information. Get in the habit of removing old unused sites. Moving the information from these inactive sites out of SharePoint to an appropriate lower storage tier will also save you money. Its still important that users can still access both new and old data.

2. Reduce the number of Servers: Organizations that limit the number of SharePoint farms benifit with improved performance and cost savings. This approach can also streamline the backup process and also reduce those expenses.

3. Enforce Consistent Policies across the Enterprise: This will ensure you are meeting regulatory and corporate governance requirements. Create strong retention and disposition policies to protect against the risk of data loss or unintentional deletions.

4. Maintain a Steady State of Litigation Readiness: This will reduce the costs and time of eDiscovery against SharePoint and other information sources. You’ll also mitigate risk and reduce corporate exposure associated with unmanaged content.

5. Try to Automated the Compliance Processes: Ensure a fluid user experience by developing self-service access to all SharePoint information that users need through the standard SharePoint interface. This can and will reduce administrative costs.

6. Centralize Information Management: Develope policies for long-term retention and archiving of SharePoint site content, this will allow SharePoint and non-SharePoint users to access and shared electronic content.

7. Build Efficiency with Paper-based Information: Scanning documents into electronic images can reduce the paper management and shipping costs, when using SharePoint. Your enterprise can shorten processing times by automating document and data capture and facilitating integration with SharePoint applications.

8. Extend SharePoint via Additional Services: Many organizations extend their content management capabilities of SharePoint by leveraging both SharePoint and non-SharePoint users to access and share physical and electronic content.

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Errett CordAuthor Info: Errett Cord is a former excutive of a web hosting firm who has worked with many small- to medium-sized companies developing effective internet strategies. As part of his commitment to helping others improve their businesses, Errett has become deeply involved with Magento, WordPress, SharePoint and how to effectively set up and manage the platform. Contact Errett Cord (ecord@ecord.us)